Word Wrap Magic

Word Wrap Magic v.1.3

Do you send out text newsletters, broadcasts, autoresponders, and articles? If you don’t, you are not using the best ways available to promote yourself and your business.

If you do, you know that formatting for these publications can be tedious and time consuming. You also know that text email broadcasts should be 65 characters per line, right?

“OMG, this is a brilliant little program, why I never heard of it I don’t know 🙂 I’ve been struggling to get a tool like this for years, but always resorted to my tool inside ACCPOW, which only works in IE! 🙂 I LOVE YOURS!” ~~ Milana Leshinsky – Milana.com

“I use Word Wrap Magic to publish a bi-monthly newsletter. WWM works like a charm. Easy to use. Simple. Worth many more times than I paid for it. Thank you for such a great product and value.” ~~ Woody McMahon

“Yes, I have purchased this already. It saves a GREAT DEAL of time when I am trying to delete hundreds of carriage returns in an article so that I can format it to use in Microsoft Publisher or other programs. I need it to make a pdf and find this program invaluable! T. Shea

“This is just a note to say that I just bought ‘WordWrapMagic’ through PayPal.”

“After all these years of counting characters, I’m in an excellent position to appreciate it!”

“And, the best feature about this software is what I call its “Word De-Crapifier” — it completely strips the Microsoft Word formatting of dashes, quotation marks, and apostrophes that can show up in as alien characters in your email broadcast if not fixed.”

Have you ever sent out an email broadcast and one line was stretching way out beyond the rest of the text? Embarrassing, isn’t it?

Word Wrap Magic makes formatting newsletters, ezines, broadcasts and articles simple.

Recently I was told that if you are applying online for jobs and sending your resume copied from a Word document into a text box without first formatting it for the submission form, your resume may be getting thrown in the trash! Word Wrap Magic can fix the problem. Simply copy your Word resume document into the top box of Word Wrap Magic, go through the text and double space between paragraphs and bullets, set the line length to 65 and you have an acceptable document to submit.

Word Wrap Magic is a simple to use software that you install on your computer, have a handy icon on your desktop and be able to format your articles, newsletters, broadcasts, and resumes to whatever character length you wish. Here are just a few places where correct formatting is important. Formatting your newsletter text version for Ezine Manager Submitting articles to Yahoo! Groups Broadcasting messages to your list at 1shoppingcart, submitting your resume in text format Remove hard returns in a text document automatically!

Added feature you’ll love! I’m sure you know about how slanted quotes and single quotes translate from Word to text emails, right? Something like this:

Sounds of Spring: Did you know that birds make two different types of songs? One ‘song’ is a warning sound. It is flat, sharp and insistent. The other is it’s

Notice those strange characters I’ve bolded – those are quotes and single quotes translated incorrectly in a text newsletter. If you are not careful when creating and testing your text version of the newsletter, you might be sending this out.

Word Wrap Magic takes care of that problem for you! The program automatically makes all of the slanted quotes and single quotes into straight quotes – yes, one less thing for you to worry about!

Just enter your text in the top box, choose the characters per line you want, hit submit and you have it in the bottom box, ready for you to cut and paste into your document.

The web site is at www.wordwrapmagic.com

Want to know if you have the mindset to work with a VA?

Hello –

Are you an online entrepreneur, coach or a VA and are not sure if hiring a VA is right for you?

Here is a quick assessment for you that will help you understand some of the in’s and out’s of working with a virtual assistant.

VA partnerships, when developed professionally, but with a flair of fun and respect, can be an awesome experience. I know, I’ve been a partner with several coaches and entrepreneurs over the years and have continued to work with one for over 12 years!

“I’m up to my “old tricks” again – last minute crunch. I wrote you about doing a power point for me – but that was when I should have sent it to you. If I send the info tonight – can you have it done sometime on Tuesday? If not, let me know.

I’m sorry — in my next life I’m coming back as an organized person!

Thanks for putting up with me for – I think 11 or 12 years – I’ve had husbands who have put up with less. Haha.

We have a wonderful relationship!

Here is the assessment for you to hopefully also create a wonderful relationship – and by the way, if you have any questions, I’ll be glad to help – send me an email: kathy@yourvirtualresource.com

Click on the Assessment to get started.


Special Article Recommendation – 9 Ways To Use Your Web Address in Stories

I want to share this article with you.

9 Ways to Sneak Your Website Address into Media Stories

Brought to you by Publicity Hound.

Partial Quote:

” 1. Tell them the name of your company is (fill in the blank).com.

Instead of identifying my company as The Publicity Hound, I’d say it’s PublicityHound.com.

2. Offer helpful tips.

Journalists love tips lists, like this one. But don’t stop there. Offer several tips on a topic, and then tell the journalist that readers can find 10 more tips on the same topic at your website.

3. Create a quiz.

It should tie into the topic of the article, or your expertise. A cardiologist might create one called “How much do you really know about heart disease?” Post the quiz at your website and suggest that the health reporter who’s interviewing you take it himself to see how much he knows.”

Read the entire article and the rest of the 9 tips – Click Here


How are you WOWing Your Clients?

Being a great VA or Online Business Manager is certainly an accomplishment! I know the feeling – “wow, Kathy, I couldn’t have done that,” or “how do you know all of the steps to create an online system.” If you are like me, you love hearing those comments – especially the ones that say, “I couldn’t do without you.”

How many times do you take a risk and offer a suggestion to your client about something that could be done differently or better? Or when a client continues to complain about a problem,  do you offer a possible solution? You should – you are knee deep in the online world and have experienced numerous ways of doing things, the good, the bad and the really ugly – you agree?

Would you like to have something in your back pocket to offer your clients when they talk about SEO, traffic, leads, sales and social media?

Here is an idea for you – one of the most talked about concerns is website traffic, list building and new customers. That’s about the bottom line, right? Sure we want our visitors to like us, but we need sales and customers. And so do your clients.

Suggest that your clients put on their website some value and some reason for people to visit and more importantly, come back. Most likely your client already has a freebie in place for list building. But what if you could engage the visitor by first showing him/her the expertise of your client and why the visitor might want more of that expertise.

People love to take assessments. Why? because we love to learn more about ourselves; why we are how we are, why we are who we are, how we can improve.

When your client offers assessments, it demonstrates that he/she has a unique proposition to offer website visitors – and stand out from the normal freebie offer by showing the expert value offered. Your client offers personalized results and then gives a free e-course or e-book to help the visitor continue their quest for self-growth and self improvement from your client. You can set this all up for your client.

So imagine this scenario:

  1. Your client announces a free assessment to his/her Social Media followers.
  2. When they get to the site, they see a form to fill in to give them access to the assessment.
  3. They take the assessment
  4. They receive an instant score and a customized analysis of the results they received
  5. At the end of the assessment your client offers a freebie so that the new contact can learn more about
    the client’s expertise

What has happened?

  1. You’ve offered something unique to social media followers
  2. You’ve added a quality lead to the autoresponder list
  3. You’ve given the visitor instant gratification in the results of the assessment
  4. You’ve received the details of how the person scored
  5. You can send automated emails for follow up
  6. Your client now has a good reason to reach out to the new lead because no doubt there
    is something in the assessment to discuss and offer further help.

To take it a step further, you change the assessment periodically or add new assessments.

Did you know you can even charge to take assessments? Maybe the first on is free and the rest have a price.

How to write an assessment? Use content from the freebie.

You can get 200 Ideas For Using Assessment absolutely free.

Services to use: Lite version: Assessment Generator, Full Featured: Assessment Generator V2/3

Click the image to watch a video about Assessment Generator V2/3


I’d love to hear your comments about this idea and be sure to share!


Adding It All Up – Congratulations!

You have worked your way through

The Virtual Assistant Training Guide


This isn’t the time to stop.


You’ve determined that you want to become a VA, you know that you have the expertise and the equipment, and I sincerely hope you have found your best methods to attract clients. You now need to constantly refer to this guide to continue sustaining and growing your practice.


We have found that clients come and go. It isn’t unusual to be working with a client one day and receiving an email the next telling you that the client’s business has changed and he/she will no longer need your services. It is extremely important to keep your network of people up to date and to continue to make contact with them. Let them know that you are around and that you are in business. It is much easier to get a referral from someone who you are in contact with than starting the networking process all over again. You don’t want to have the reputation of, “she contacted me after a year has gone by, she must need work.”


You have also begun to educate your network about your practice and the Virtual Assistant profession; don’t let your hard work get forgotten.


Building a fun and successful VA practice has been the most rewarding experience that I have had. I trust that you will be saying the same thing about your business. I also hope that this book has been a help to you. If you have any suggestions on improving this book please let me know. You may leave me a message at kathy@yourvirtualresource.com


Finally, if you feel that you need more guidance from a successful VA, contact me to discuss how I can help you get started.


Where to Learn More About VAing


Learn as much as you can to supplement this guide. Locate and visit web sites that focus on VA related issues such as:


How to Find & Work with a Virtual Assistant Successfully at http://www.yourvirtualresource.com/workwithava.htm Reading this book will show you what coaches ask and how the perceive working with VAs. This book will help you prepare for your interviews with potential clients.


AssistU at http://www.assistu.com This organization is primarily for people currently enrolled in the Virtual Training Program and its alumni. It is a place for businesses, coaches, and entrepreneurs to seek virtual assistants. The training program offers certifications and a referral registry for VAs.


Your Virtual Resource at http://www.yourvirtualresouce.com This site is filled with resources, links and ideas for promoting small businesses, entrepreneurs, and professionals. A good service if your VA practice will include promoting your clients. You will find tools for your practice, links to articles about VAing, and resources for doing VA tasks.


Specialist Virtual Assistants Club at http://www.svaclub.com Free to post your VA information. You may post your VA service here. This site includes other professional listings in addition to VAs.


Virtual Assistants.com at http://www.virtualassistants.com Post a job, look for jobs plus a multitude list of resources to help you in your VA practice.


International Association of Virtual Office Assistants at http://www.iavoa.com Membership fee is charged. You will receive their free e-book, listing and other benefits when becoming a member.


eWorkingWomen at http://www.eworkingwomen.com/experts/va.html Question and answers about VAing.


Business Services, Etc at http://www.marketerschoice.com/app/?af=686400
Join Erin’s Team of VAs!



Your Virtual Resource: Links, ideas and resources for your business and for promoting yourself, your business and your clients. Read the informative articles listed for additional information on VAing. http://www.yourvirtualresource.com


ProSiteSetup: Complete Internet Presence – Domain search, suggestions, registration, hosting, email and more. I’ve found that keeping this information at one location will save much time and effort remembering and keeping passwords, adding to your serves, etc. I recently had a client who had a domain set up by someone who didn’t remember anything about the hosting or the registration – it cost my client hours for me to research where here accounts were located and to be able to access them. Save time for you and your clients. One Stop Shopping!  http://www.prositesetup.com


Shopping Cart: You may not need a shopping cart now or ever, but your clients will if they have products to sell, newsletters to distribute, autoresponders to offer or want to set up an affiliate program. Again, this is a service that I use for most of my clients. Find more information at http://www.yourvirtualresource.com/shoppingcart.htm


Assessments for your Website or for your clients’ web sites. An easy to use and inexpensive solution to customize scoring assessments is available at http://www.assessmentgenerator2.com


PayPal: This is an easy to use and inexpensive solution to receiving and sending money without the need to pay monthly fees for merchant accounts. More information can be found at:

http://www.yourvirtualresource.com/shoppingcart.htm (scroll to the PayPal information area).


Be sure to check out how Aweber works with PayPal – when you only have a few products and use PayPal as your payment gateway – this is a perfect combination!


Automatic Timing: Simple and inexpensive solution to track your time…TraxTime at http://www.spudcity.com

I wish you all the luck and success in your new business.